How to Modernize your Workplace

One of the most effective ways to incentivize office workers is by providing them with a modern workplace. A modern office will give a tremendous boost to a worker’s productivity, engagement, and loyalty.

But modernizing a workplace is a huge task. It is not enough to buy new furniture or rearrange existing equipment. There is much more to do. One has to take into account factors such as health and well-being, which are commonly ignored. For instance, buying a hi-tech desk is not enough without a desk modesty panel to ensure more privacy and comfort for the worker.

But what is a modern workplace in the first place? There are different definitions, but all agree on the characteristics that modern workspaces should have:

  • Digital technology to streamline work processes.
  • Facilities to enable remote work.
  • Automated workflows.
  • Motivating workplace culture.

So, if you plan on modernizing your workspace and do not know where to start, this article is for you. We give you several tips to create a modern and ergonomic workplace. Let us begin!

Components of a Modern Workspace

In most cases, it is better if professional designers create the layout of your modern workspace. As mentioned, it is not a matter of simply rearranging furniture. Besides furniture, there are many things to take into account like décor, lighting, and colors. Also, the technological components of a modern workspace (connectivity, security, smart building features, etc.) have to be professionally installed.

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Some of the most common components of a modern workplace are listed below.

Hi-Tech Workstations

One of the most recent trends in modern workplaces is the use of standing desks. Such height-adjustable desks allow workers to stand or sit while working. In this way, workers can prevent the development of life-threatening diseases like obesity, hypertension, and diabetes.

Several types of standing desks exist in the market. The most recommendable are electric standing desks. They are quiet, clean, and easy to use. With a push of a button, you can lift or drop the tabletop. Several medical studies have demonstrated that switching between standing and sitting during a workday is much more beneficial than just sitting (or standing for that matter).

High-Speed Connectivity

Wireless communications are one of the greatest technological developments of our times. But we all know the problems that are commonly associated with wireless Internet access. Hence, in addition to fast Wi-Fi connectivity, a modern workspace must have high-speed wired Internet to connect desktop computers, printers, and other devices. Fiber optic cables are most commonly used in wired corporate computer networks.

Natural Light

Modern workspaces are characterized by their large windows that allow a lot of natural light in. Although LED lamps can simulate daylight, there is no comparison to the real thing. Abundant natural light positively impacts office workers’ moods and motivation. Therefore, try to locate workstations beside large windows. If it is not possible, then calculate properly the light flux that is needed in the space to create good working conditions.

Beautiful Architecture

A modern workplace would not look modern if you do not pay attention to the architecture of the space. Ample spaces with minimalistic décor characterize modern offices. You will need to hire a team of architects to make the necessary changes to get rid of the old-fashioned look of your workspace.

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Quiet Common Areas

For many years, companies have tried to encourage collaboration between their personnel. To achieve it, they usually create workplace layouts where all workers can interact and communicate freely. However, several studies have demonstrated that office workers are more productive if they work in a quiet environment.

However, it is not always possible to give a private and independent office to each worker. Hence, you should ensure quietude and privacy for each worker in common areas. Equip each workstation with slat walls, partitions, modesty panels, and screens. Make sure the common equipment like printers and scanners makes minimal noise while operating.

Flexible Conference Rooms

For brainstorming sessions or any other type of meeting, conference rooms must be readily available at any time. A modern conference room must have the facilities for video-conferencing and presentations. Comfortable seats, a large working table, coffee, and other amenities should complement the conference room.

Building Access at Any Time

Time flexibility is one of the most common requirements of office workers. While fixed work schedules have their benefits, most workers prefer to manage their time more freely. Hence, allowing building access 24/7 is critical to increasing job satisfaction. Some workers will prefer a hybrid approach, including some hours of remote work. As long as a worker delivers their tasks in time, there should not be a big problem whether he or she is at the office all the time, right?

The Bottom Line

Modernizing your workspace might not be an easy task, but it pays off. Office workers are much more productive in modern offices. Do not forget to take into account workers’ concerns for the return to office after the Covid-19 pandemic. Workplace safety should be a priority.

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